10 employee benefits platform providers to consider in 2025

The battle for talent has never been more intense than it is right now. As companies make more efforts to attract and retain the best people, innovative benefits platforms have become an HR team’s best friend. These tools can turn a standard benefits package into a personalized experience that employees genuinely value.

Gone are the days when benefits administration meant drowning in paperwork and frustrating employees with clunky systems. Benefit platforms combine powerful technology with deep insights into what modern workers actually want, creating experiences that feel less like corporate requirements and more like thoughtful support for diverse lifestyles and needs.

This article evaluates ten benefits platform providers that are redefining how companies deliver value beyond the paycheck in 2025. We've looked beyond the sales pitches to identify solutions that deliver on their promises — platforms that make benefits administration easier for HR teams while making benefits discovery and utilization seamless for employees.

What are employee benefits platform providers?

Employee benefits platform providers are companies that offer software solutions to help businesses manage and administer employee benefits programs. These platforms are designed to automate and streamline various aspects of benefits administration, such as enrollment, eligibility tracking, carrier connections, and compliance management.

By partnering with an employee benefits platform, HR teams can reduce the time and effort spent on manual tasks, minimize errors, and ensure a seamless experience for employees. These platforms often integrate with existing HR and payroll systems, allowing for the smooth flow of data and reducing the need for duplicate data entry.

Types of employee benefits platforms

When considering employee benefits platform providers, it's important to understand the different types of platforms available. Each type offers unique features and advantages, allowing you to choose the solution that best aligns with your organization's needs and goals.

1. All-in-one platforms

All-in-one platforms provide a comprehensive suite of HR and benefits management tools, covering a wide range of functions such as payroll, time tracking, and performance management. These platforms are designed to streamline HR processes and offer a centralized solution for managing employee benefits.

2. Specialized benefits platforms

Specialized benefits platforms focus on specific aspects of benefits administration, such as health insurance, retirement plans, or flexible spending accounts. These platforms offer deep expertise and tailored features to help you manage particular types of benefits more effectively.

3. Customizable platforms

Customizable platforms allow employers to tailor their benefits offerings to meet the unique needs and preferences of their workforce. These platforms offer a high degree of flexibility, enabling you to create personalized benefits packages that align with your company's culture and values.

Customizable platforms often provide a wide range of benefit options, such as Lifestyle Spending Accounts, wellness programs, and professional development opportunities. By offering a diverse selection of benefits, you can enhance employee satisfaction, attract top talent, and foster a positive company culture.

10 best employee benefits platform providers: At a glance

1. Forma

Forma is the ultimate solution for companies looking to modernize their employee benefits programs with a highly flexible and customizable approach. Designed to provide employees with greater autonomy in choosing benefits that best fit their needs, Forma empowers organizations to offer tailored well-being solutions without the administrative hassle. 

Whether it’s health and wellness stipends, financial wellness support, or professional development allowances, Forma ensures employees receive benefits that truly enhance their work and personal lives.

Forma stands out as an innovative benefits platform that streamlines benefits management while improving employee engagement, retention, and overall satisfaction. By shifting away from traditional, rigid benefits structures, Forma allows companies to create a benefits experience that is both meaningful and effective for today’s diverse workforce.

Features

Forma offers a range of features that make benefits administration simple, efficient, and highly customizable.

Our flexible spending accounts

Forma offers a streamlined approach to managing pre-tax and post-tax benefits under a single, intuitive platform. Employers can provide health savings accounts (HSAs), flexible spending accounts (FSAs), and lifestyle spending accounts (LSAs) in one place, ensuring higher utilization rates and simplified administration. 

Forma automates claims processing, enabling fast reimbursements and real-time tracking for employees while reducing manual effort for HR teams. Additionally, built-in compliance features help companies navigate tax regulations and reporting requirements seamlessly. By consolidating spending accounts into a flexible, user-friendly system, Forma helps businesses optimize benefit strategies and improve workforce satisfaction.

Flexible benefits management

Managing benefits across a diverse workforce requires adaptability, and Forma delivers with customizable, easy-to-adjust benefits programs. The platform’s click-not-code configuration allows HR teams to modify spending categories, eligibility rules, and allocations in minutes — eliminating the need for IT intervention. 

Employers gain access to detailed analytics and utilization reports, helping them assess program effectiveness and reallocate resources efficiently. Forma’s intuitive interface also enhances the employee experience, ensuring that benefits are easy to access and use. 

With automated compliance and administration, businesses can maintain a competitive edge while reducing HR workload and increasing employee engagement.

Support for global teams

Forma’s global benefits platform is built to support companies operating across 111 countries, offering seamless administration for multi-region compliance, currency conversion, and tax reporting. 

Businesses can manage localized benefits while maintaining centralized oversight, ensuring that employees receive region-specific perks that align with local labor laws. The platform also automates tax handling and regulatory reporting, reducing the burden on HR teams. Employees receive a personalized benefits experience, accessing relevant vendors and services based on their location. 

By providing a globally scalable solution, Forma enables businesses to deliver consistent, competitive benefits that attract and retain international talent.

Multiple payment methods

Forma enhances benefits accessibility by offering employees three flexible payment options:

1. Forma visa card: A preloaded benefits card for direct purchases.
2. Reimbursement process: A quick, streamlined way to submit and receive claims.
3. Forma store: A curated marketplace featuring discounted wellness, lifestyle, and professional development services.

This multi-payment system ensures higher utilization rates by removing common barriers to accessing benefits. Employees can choose the method that works best for them, while businesses benefit from fewer unclaimed funds and reduced administrative workload. By offering multiple ways to claim benefits, Forma increases engagement and simplifies benefit distribution.

Enterprise-grade security

Forma prioritizes data protection and regulatory compliance, offering an enterprise-level security framework that meets the most stringent standards. The platform is SOC 2 Type 2 and GDPR compliant, ensuring that employee data is secure, encrypted, and protected against unauthorized access. Forma also complies with WCAG accessibility standards, making it inclusive for all employees.

With advanced fraud detection, secure payment processing, and continuous security audits, Forma mitigates risks while ensuring compliance with regional and global regulations. Businesses that require robust data protection and seamless benefits management can trust Forma to provide a secure, scalable, and reliable solution for their workforce.

Pros

• Highly flexible and customizable benefits platform
• Automated benefits administration reduces HR workload
• Employees have complete control over how they use their benefits
• The Forma Store eliminates the need for manual reimbursements
• Offers real-time reporting and insights to optimize benefits programs
• Supports international benefits for global teams

<span class="text-style-link text-color-blue" fs-mirrorclick-element="trigger" role="button">Schedule a demo today</span> and find out how Forma can streamline your benefits offering.

2. Workday

Workday is an enterprise-level human capital management (HCM) solution designed for large organizations that need an all-in-one HR and benefits administration platform. Known for its user interface and cloud-based infrastructure, Workday simplifies workforce planning, payroll, and benefits management while integrating AI-powered insights for data-driven decision-making.

Workday provides robust benefits administration capabilities, allowing businesses to manage employee benefits, compensation, and compliance efficiently. With its scalability and extensive integrations, Workday is a top choice for enterprises looking to centralize HR operations.

Pros of Workday

• Comprehensive HR and benefits administration in a single platform
• AI-driven insights for better workforce planning
• Seamless integration with third-party HR and payroll tools
• Scalable for large enterprises with complex benefits needs

Cons of Workday

• Higher cost, making it less accessible for smaller businesses
• Steep learning curve for new users
• Customization options can be limited compared to competitors

3. Oracle Cloud HCM

Oracle Cloud HCM is a global HR and benefits management platform designed to support large enterprises with complex workforce needs. Built on Oracle’s cloud infrastructure, this platform provides a suite of HR tools, including talent management, payroll, compliance tracking, and benefits administration.

Oracle Cloud HCM stands out with its analytics capabilities, helping businesses optimize their benefits programs and workforce strategies. It is valuable for multinational organizations needing a global benefits solution.

Pros of Oracle Cloud HCM

• Advanced analytics for workforce and benefits optimization
• Scalable for enterprises with global HR needs
• AI-powered automation for benefits and payroll processing
• Strong compliance management features

Cons of Oracle Cloud HCM

• Can be complex and overwhelming for smaller businesses
• Customization can require additional development resources
• High implementation costs compared to other solutions

4. Dayforce

Dayforce by Ceridian is an HCM platform that integrates payroll, benefits, workforce management, and talent solutions. Its real-time data processing capabilities ensure accurate payroll and benefits administration, making it a good option for mid-sized to large enterprises.

Dayforce is known for its user-friendly interface and automation features, which reduce administrative burdens for HR teams. It also provides compliance tools to help organizations manage regulations across different regions.

Pros of Dayforce

• Integrated payroll and benefits administration
• Real-time data processing for accurate decision-making
• User-friendly interface with automation features
• Compliance management tools for multi-region operations

Cons of Dayforce

• Can be expensive for small businesses
• Customization options are somewhat limited
• Some users report a challenging setup process

5. UKG (Ultimate Kronos Group)

UKG, formed from the merger of Ultimate Software and Kronos, is an HR and workforce management platform tailored for mid-to-large enterprises. It provides a suite of tools for benefits administration, payroll, time tracking, and compliance management.

UKG’s strength lies in its workforce analytics and employee engagement tools, which help businesses make data-driven decisions to optimize employee benefits and retention strategies.

Pros of UKG

• Comprehensive workforce management and HR tools
• Strong payroll and benefits administration capabilities
• AI-driven analytics for workforce insights
• Excellent support for compliance and regulatory tracking

Cons of UKG

• High cost for smaller businesses
• User interface can feel outdated compared to newer platforms
• Requires significant setup and configuration

6. Paycom

Paycom is an HR and payroll software that includes benefits administration, talent management, and workforce analytics. Known for its user-friendly interface, Paycom simplifies benefits enrollment, payroll processing, and compliance management for businesses of all sizes.

The platform’s strength lies in its self-service capabilities, allowing employees to manage their benefits and HR information without administrative bottlenecks.

Pros of Paycom

• Easy-to-use interface with self-service options
• Comprehensive payroll and benefits management
• Strong compliance and reporting tools
• Scalable for mid-sized to large businesses

Cons of Paycom

• Not ideal for very small businesses
• Customer support response times can be inconsistent
• Customization options are somewhat limited

7. Alight Solutions

Alight Solutions is a cloud-based benefits and HR platform focused on improving employee well-being and engagement. It provides health, retirement, and financial wellness solutions, making it a decent contender for businesses looking to enhance workforce satisfaction.

Alight integrates AI-driven analytics to help companies optimize their benefits strategies and improve employee experiences.

Pros of Alight Solutions

• Strong focus on employee wellbeing and engagement
• AI-powered insights for benefits optimization
• Comprehensive health and financial wellness benefits
• Scalable for enterprise businesses

Cons of Alight Solutions

• Custom pricing makes it harder to assess costs upfront
• Can be complex for smaller businesses with simpler needs
• Requires integration with other HR tools for full functionality

8. Deel

Deel is a global payroll and benefits solution designed for companies with remote and international teams. It simplifies contractor and employee management across multiple countries while ensuring compliance with local regulations.

Deel’s standout feature is its ability to handle international benefits, payroll, and tax compliance, making it the go-to platform for businesses with a global workforce.

Pros of Deel

• Ideal for managing remote and international employees
• Automates global payroll and compliance
• Easy-to-use platform with minimal administrative work
• Transparent pricing for different workforce models

Cons of Deel

• Primarily focused on global teams, may not be ideal for local businesses
• Some benefits options may be limited in certain regions
• Integration with other HR tools is still expanding

9. BambooHR

BambooHR is an HR software solution designed for small and mid-sized businesses. It offers core HR functions, including benefits administration, payroll, time tracking, and employee engagement tools.

BambooHR’s simplicity and ease of use make it a decent pick for growing businesses looking for an affordable and efficient HR platform.

Pros of BambooHR

• Simple and user-friendly interface
• Great for small to mid-sized businesses
• Affordable pricing compared to enterprise-level platforms
• Strong focus on employee engagement and culture

Cons of BambooHR

• Limited features for large enterprises
• Benefits management tools are not as advanced as competitors
• Customization options are somewhat restricted

10. TriNet Zenefits

TriNet Zenefits is a cloud-based HR and benefits platform designed for startups and small businesses. It streamlines benefits administration, payroll, and compliance, providing an easy-to-use solution for growing companies.

Zenefits offers an affordable way for businesses to manage employee benefits without the complexity of enterprise HR platforms.

Pros of Zenefits

• Affordable and tailored for small businesses
• Easy benefits and payroll management
• Strong compliance and reporting features
• Seamless integration with other HR tools

Cons of Zenefits

• Not as scalable for large enterprises
• Customer support can be inconsistent
• Some advanced HR features are only available in higher-tier plans

Benefits of using an employee benefits platform

An employee benefits platform offers several advantages that can significantly improve your benefits administration process and enhance the overall employee experience. Here’s why you should work with a benefits provider from this list.

Streamlined administration

One of the primary benefits of using an employee benefits platform is the ability to streamline administrative tasks. These platforms automate enrollment, eligibility tracking, and compliance management, reducing the need for manual paperwork and data entry. 

This automation not only saves time but also minimizes the risk of errors, ensuring that your employees receive the right benefits at the right time.

Improved employee experience

Employee benefits platforms provide a user-friendly portal where your employees can easily access and manage their benefits. This centralized hub allows them to view plan details, enroll in benefits, and make changes during open enrollment or qualifying life events. 

Some platforms even offer personalized benefits recommendations and decision support tools, helping your employees make informed choices that best suit their needs.

Cost savings

Implementing an employee benefits platform can also lead to cost savings for your organization. These platforms often include data analytics and benchmarking features that help you identify cost-saving opportunities. By analyzing benefits usage and comparing your offerings to industry standards, you can make data-driven decisions to optimize your benefits package. 

Additionally, the reduced administrative overhead and fewer errors associated with manual processes can further contribute to cost savings.

Integration with existing systems

Many employee benefits platforms seamlessly integrate with your existing HR and payroll systems, ensuring a smooth flow of data and reducing the need for duplicate data entry. This integration saves time and effort for your HR team, allowing them to focus on more strategic initiatives. Some platforms even offer APIs or pre-built integrations with popular HR software, making the implementation process easier and more efficient.

Enhanced communication and engagement

Employee benefits platforms often include communication tools that help you effectively engage with your employees about their benefits. You can use these tools to send targeted messages, remind employees of important deadlines, and provide educational resources to help them better understand and utilize their benefits. By improving communication and engagement, you can increase benefits awareness and participation, ultimately leading to a more satisfied and productive workforce.

How to choose the best employee benefits providers in 2025?

With the growing emphasis on employee well-being and workplace satisfaction, choosing the right employee benefits provider has become a crucial decision for businesses in 2025. The right provider can enhance employee engagement, improve retention, and simplify benefits administration. 

However, with so many options available, it can be challenging to determine which platform best suits your organization’s needs. To make an informed decision, here are some key factors to consider.

Evaluate flexibility and customization

A one-size-fits-all approach to employee benefits is no longer effective. Employees have diverse needs, and the best benefits providers offer flexible, customizable solutions. Look for platforms that allow you to tailor benefits packages based on employee demographics, preferences, and lifestyle needs. Third-party administrators like Forma excel in this area by offering lifestyle spending accounts (LSAs) and other flexible benefits that employees can use for wellness, education, or financial support.

Assess ease of administration

Managing employee benefits should not create additional burdens for HR teams. A top-tier benefits provider will offer an intuitive, automated platform that simplifies enrollment, tracking, and reporting. Features like automated approvals, seamless reimbursement processing, and centralized benefits management can save valuable time and reduce administrative errors.

Check integration and compatibility

Your chosen benefits provider should integrate seamlessly with your existing HR and payroll systems. Poor integration can lead to inefficiencies, manual data entry, and compliance risks, so it’s essential to select a provider with strong connectivity options.

Review employee experience and accessibility

A benefits program is only valuable if employees can easily access and use it. Look for providers that offer mobile-friendly platforms, clear communication, and self-service options. Employees should be able to view their benefits, make selections, and track their spending without hassle. Providers like Forma simplify the experience with a user-friendly dashboard and a dedicated marketplace where employees can use their benefits without complicated reimbursement processes.

Analyze cost and ROI

Cost is always a consideration when selecting a benefits provider, but it should be weighed against the value it delivers. While some providers may offer lower prices, they may also come with limited features or support. Instead of looking at cost alone, evaluate the return on investment—how well the platform improves employee engagement, reduces administrative workload, and enhances overall workplace satisfaction.

Ensure compliance and security

Benefits programs involve sensitive employee data, so security and compliance should be top priorities. A reputable benefits provider will comply with local labor laws and industry regulations while maintaining high standards for data protection. Ensure that your chosen provider has strong security measures, including encryption, secure payment processing, and compliance with GDPR, HIPAA, or other relevant policies.

Consider customer support and vendor reputation

A great benefits provider offers more than just software—they provide ongoing support to ensure your program runs smoothly. Look for providers with dedicated customer service teams, live support options, and comprehensive onboarding for HR teams. 

Checking customer reviews, testimonials, and case studies can also give you insight into the provider’s reliability and effectiveness.

Final thoughts – What is the best employee benefits provider in 2025?

After reviewing the top employee benefits platforms, Forma stands out as the best choice for companies looking to offer flexible, personalized, and seamless benefits experiences. With its highly customizable spending accounts, intuitive platform, and employee-centric approach, Forma simplifies benefits administration while giving employees the freedom to choose the benefits that matter most to them.

Beyond flexibility, Forma eliminates the administrative burden on HR teams with automated approvals, seamless reimbursements, and an integrated benefits marketplace. Its data-driven insights help businesses optimize their benefits strategies, ensuring maximum impact on employee satisfaction and retention.

If your organization is looking for a modern, scalable, and employee-first benefits provider, Forma is the ideal solution. <span class="text-style-link text-color-blue" fs-mirrorclick-element="trigger" role="button">Schedule a demo</span> with us today to learn more.